600 guests, 5 functions, 12 Excel sheets and 3 family WhatsApp groups. Sound familiar? WedPlan is online wedding planning software that replaces them all with one live, AI-powered system. Your whole family or planning team manages guests, invitations, logistics and budgets together, and can ask the data anything in plain English.
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Hundreds of tasks, guests arriving from different cities, a dozen vendors, gifts to track, menus to finalise — and everything changing at the last minute. Spreadsheets get clumsy and diaries go out of sync.
3 versions of the guest list — none of them final. Someone in the family stays up matching rows in Excel while everyone else sleeps, nights before the biggest day of their lives.
An elderly aunt waiting at the station because her arrival time sat in a sheet nobody opened. She will remember that longer than she remembers the decor.
2 families, 1 room, checking in at midnight. The hotel eventually sorts it out — but the awkwardness lands on your family, not on the spreadsheet that caused it.
None of these are planning failures — they are spreadsheet failures. The family did everything right; the tool let them down. That is the part WedPlan removes.
Excel cannot answer questions. WedPlan can. Type a question in plain English and get an instant answer from your live wedding data — or connect WedPlan to ChatGPT or Claude and ask from the assistant you already use.
From the guest list to the samagri, WedPlan handles the hundred moving parts so you can enjoy the celebration.
Ask questions in plain English — "Who has not got a hotel room yet?" — and get instant answers from your live wedding data.
Connect WedPlan to ChatGPT or Claude and ask about your wedding from the AI assistant you already use. Read-only and secure.
Every guest in one place — contacts, family groups, individual preferences and notes.
Track who was invited, who replied and who is still pending across every function.
Send invitation emails and SMS to hundreds of guests in a few clicks. No mail-merge headaches.
Allocate hotel rooms and cars for outstation guests, all linked to their arrivals.
A live calendar of who lands when, so no guest is ever left waiting at the airport.
Record gifts and envelopes to give, gifts received, and thank-you notes — nothing forgotten.
Wedding management software is an online system where everyone organising a wedding works from one live record of guests, RSVPs, hotel rooms, travel, vendors, budget and tasks, instead of separate Excel sheets and WhatsApp threads. Each person sees the same current data, so nothing is entered twice or lost between versions.
WedPlan is wedding management software built for Indian weddings: several functions over several days, guest lists in the hundreds, outstation travel and hotel blocks, samagri and rituals. Families and professional wedding planners have used it since 2015. Planner, DIY or software: which suits your wedding?
Professional planners often look for this as wedding planner software. It is the same live system, with dedicated logins for your staff and view access for the families you plan for, so you can run several weddings in parallel. Families use it as an online wedding planner that opens on any phone, so the guest list and room allocation are never stuck on one person's laptop. Compare the best wedding planning software in India.
Your child's wedding happens once — the weeks before it shouldn't be remembered for midnight WhatsApp forwards and 3 versions of the guest list. Give every family member a login to the same live data: guests, gifts, hotels and cars, always current. Be a host at your own celebration, not its control room.
One missed pickup can cost the referral that fills next season's calendar. Run every wedding in parallel with dedicated team logins, event-level tasks and client view access — so each room, car and task has an owner, and your reputation compounds instead of leaking.
Tell us your name, email and phone. We email your demo login details right away.
We import your existing contacts from phone backup, Excel or Outlook — free of cost.
Invite family, volunteers or staff. Everyone works on the same live data, from anywhere — and the 1 a.m. reconciliation calls stop.
Unprompted, the same 3 things keep coming up in reviews: nothing missed, everyone in sync, and time won back for the celebration.
WedPlan turned what could have been a stressful process into a smooth, enjoyable one. Function-wise invitations and travel itineraries for outstation guests became effortless, and real-time access kept the whole family on the same page.
A complete planner and a perfect tool to make the entire event flawless. I used it for my son's wedding and was surprised how it took care of the minutest details. Great thoughts, great effort!
It has almost everything one might need to plan an Indian wedding. Like having a virtual assistant — it made managing the wedding a breeze. How would I have ever managed without WedPlan!
For a family, WedPlan is a fraction of 1% of the wedding budget. For planners, bundles bring the cost per wedding below the cost of a single logistics mistake. No hosting fees, no hidden charges.
Once a wedding is over, planners can reuse the licence for the next one. Full pricing details →
Request a free demo and we will email your WedPlan login details right away — no card, no obligation. Or call us; we are happy to walk you through it. The wedding will be talked about for years. Make sure it is for the right reasons.
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